Submitting an Incident Report
NOTE: If you are in crisis or have witnessed a crime, do not submit an incident report. Please call 911 immediately for all emergencies. For non-emergency situations, call Campus Police at (919) 515-3000.
If you have been impacted by a bias incident, please fill out and submit the online Bias Incident Reporting Form as soon as possible. Please note that using this form does not replace procedures for filing reports with other university departments or external agencies (i.e. Equal Opportunity, Student Conduct or Campus Police).
When you report an incident, please include the following information:
- The date the incident occurred
- The location where the incident occurred
- Names of any witnesses
- Detailed account of the incident
- Pictures or any other documents from individuals who have first-hand knowledge of the incident
Online Reporting Notification
We want to make sure our reporting process is thorough and transparent. Once you complete and submit an online Bias Incident Reporting Form, an email notification will be sent to the BIRT coordinator or other designated recipient. This person will then contact members of the Initial Review Team to discuss incident details and determine appropriate next steps.
When responding to a bias incident report, our primary goals are:
- To determine if it is a bias-related incident;
- To identify those who have been affected;
- To assess the harm that may have been done; and
- To develop appropriate strategies to repair that harm
- The BIRT coordinator will contact you directly within 24 hours if the report is submitted on a weekday and within 48 hours if the report is submitted on the weekend. Please note that if an anonymous or incomplete report is submitted, it may be impossible for anyone to respond.
- The BIRT coordinator will forward all information submitted to the Incident Review Team (IRT), who will determine if the incident rises to the level of being actionable.
- In the event that more information is needed, the BIRT coordinator or other designated personnel may contact you to gather additional incident details.
- After the IRT analyzes all of the information give, the BIRT coordinator will analyze all report details and prepare an incident report with findings.
- Information pertaining to all incidents reported will be stored in the BIRT database. At the end of the year, the BIRT coordinator will prepare an aggregate report with statistical data on all incidents reported and make this information available to the campus community via the BIRT website.
- If the IRT determines that a reported incident is actionable, they will refer the incident to the appropriate campus office for investigation.
- If the incident is NOT actionable, the IRT must determine if any immediate action is necessary. This process will be conducted and concluded in a reasonable time frame.
- The IRT will make recommendations for short- and long-term action, and the BIRT coordinator (or designated personnel) will contact you and others involved (if information is available) to discuss the incident and recommended actions.
- Based on the nature and scope of the incident, the BIRT coordinator (or designated personnel) will convene a Secondary Response Team (SRT) based on the nature and scope of the incident to discuss recommended interventions and aid in their implementation. All actions will be implemented in the best interests of those impacted by bias incidents and the values of the university.
- The BIRT coordinator (or designated personnel) will keep senior campus leaders informed of the team’s progress following high-profile incidents.
When a member of the campus community reports a bias incident, we want to engage in a thorough review process that works to strengthen inclusivity at NC State. Our work throughout this process may result in one or more of the following responses:
- Conversation with university leadership
- Restorative circle or conference
- Changes in university policies or procedures
- Statement to the campus community
- Educational programs
- Referral of individual(s) to campus or community resources
- Occurrence is not a bias incident
- Incident verified
When possible, BIRT will use restorative practices to repair the harm resulting from a bias incident. If BIRT recommends a certain practice, and the person responsible for a bias incident is identified, the BIRT coordinator will contact this person to see if they would like to participate in the practice. If not, community-based interventions are still possible. The choice of a responsible party to not participate in a restorative practice will be noted in the bias incident report in the BIRT database for record-keeping purposes.
Preventative Education and Programming
The Office for Institutional Equity and Diversity offers a wide range of training on diversity, equity and inclusion topics. Selected workshops may be offered to those involved or affected by a bias incident as a restorative practice. New training will continue to be developed in response to campus needs and as indicated by BIRT findings.